Job title: Practice Assistant
Job type: Permanent
Emp type: Full-time
Industry: Consulting and Professional Services
Expertise: Administration & Facilities
Job published: 2022-04-05
Job ID: 34672

Job Description

KEY RESPONSIBILITIES
You will:

  • Assistance in planning and preparation of meetings, conferences and travels
  • Assistance in booking rooms across the firms for certain functions and meetings
  • Enters data in InterAction, Imanage, Outlook and other platforms
  • Assistance in preparations and proof reading of documents such as legal letters, new business intake forms, expense letters, presentations and reports
  • Handles the executive’s teams expenses
  • Assistance in any travel related matters from requirements to bookings and reservations
  • Effectively manage conversations with internal clients through emphatic listening
  • Conduct routine test calls for contacts ensuring proper call routing as necessary

Qualifications:

  • Bachelor's/College Degree or equivalent
  • Relevant work experience is necessary
  • Excellent written and oral communication skills
  • Excellent interpersonal skills with the ability to balance being an individual contributor and a team player
  • Pleasant voice and professional demeanor in order to communicate with a diverse group of attorneys, clients, vendors, and staff and give a positive impression on the Firm
  • Has the ability to communicate by telephone and/or mail and provide information with substance, courtesy and tact
  • Excellent customer service skills
  • Must be flexible to work with shifting schedules, on weekends, holidays, and irregular hours on occasion and/or more than 40 hours per week to perform the essential duties of the role
  • Proficient Microsoft Applications (Outlook, Excel, Word, PowerPoint)

Work Schedule: Shifting Schedule

Work Set-Up: Hybrid