Job title: Accounts Payable Analyst
Job type: Full-Time
Emp type: Full-time
Industry: Shared Services Operations
Functional Expertise: Finance & Accounting
Skills: Accounts Payable
Job published: 2025-04-10
Job ID: 43649

Job Description

This role is integral to the daily functions of the Accounts Payable Department. Responsibilities encompass the processing and input of accounts payable invoices into the system, addressing inquiries from vendors and internal stakeholders regarding payment status, and ensuring that invoices are processed accurately and promptly in accordance with established guidelines and policies.

KEY RESPONSIBILITIES

You will:

  • Responsible for the daily entry of Purchase Order or Non-Purchase Order invoices into the system, as per established guidelines.
  • Responsible for ensuring that recurring and contract payments are properly executed according to Contract Management guidelines.
  • Work with local system Material Management to ensure compliance with invoice matching and purchase orders.
  • Verify check request approvals.
  • Validate non-PO invoices for Optical Character Recognition (OCR) accuracy.
  • Correct any items in the follow-up queues that come back from internal groups.
  • Daily review of invoice batches
  • Ensure proper documentation is present prior to invoices being released for payment.
  • Ensure compliance with local, state and federal taxes as it applies to invoice payment.
  • Responsible for the proper accrual of unpaid invoices on a monthly basis.
  • Responsible for check stop payment and reissue within established guidelines.
  • Maintains effective vendor relationships. Resolve vendor and internal requests regarding payments status for open invoices and statement resolution.
  • Meet established measurements and goals for quantity of entry of invoices while maintaining accuracy
  • Prepares and analyzes productivity, processing reports and submits findings to A/P Leadership
  • Establishes and distributes purchasing and expense reimbursement policies and approval limits, manages end-to-end issue handling, and administers PCard/TCard processes, including new card issuance, terminations, card declines, and aging.
  • Assists in enterprise and business unit strategic planning and execution, and supports relationship management with internal and external stakeholders, including vendors, department heads, procurement, and AHP

QUALIFICATIONS & REQUIREMENTS:

  • Bachelor's Degree in Finance or HCA related (preferred)
  • Experience with processing accounts payable invoices.
  • Well-developed interpersonal skills to communicate (both verbally and in writing) tactfully, effectively and with discretion.
  • Proficient data entry speed and accuracy.
  • The ability to deal with multiple independent requests, issues, and problems concurrently.
  • Must be able to demonstrate a high level of organizational skills.
  • Ability to deal effectively with all levels of staff.
  • Able to work independently, retain flexibility and maintain composure under pressure.
  • Able to process a large number of invoices each day, and comfortable having daily performance being measured. 
  • Ability to utilize word processing, spreadsheet, PCs, printer, facsimile and other office machines as needed.

Work Schedule: Night shift

Work Setup: Hybrid