Job title: Accounts Payable Manager
Job type: Full-Time
Emp type: Full-time
Industry: Shared Services Operations
Functional Expertise: Finance & Accounting
Skills: Accounts Payable People Management
Job published: 2025-04-10
Job ID: 43607

Job Description

The Manager of Accounts Payable plays a key role in overseeing the daily functions of the AP Department. Their responsibilities encompass a variety of tasks, including the establishment of standardized procedures and adherence to company-wide policies, ensuring timely payments, managing document storage, and upholding standards for entering vendors into the vendor master file. Additionally, they are responsible for the monthly closing of Accounts Payable within the enterprise resource planning (ERP) system, collaborating with the Material Management and Finance Departments, and implementing practices that align with Internal Audit guidelines as well as Local/State and IRS regulations. The role also involves actively supervising, managing, and developing non-exempt staff.

KEY RESPONSIBILITIES

You will:

  • Developing and maintaining standard process documentation for invoice processing and related functions 
  • Maintaining a uniform process for vendor entry into the vendor master file to include consistent entry of new vendors, addresses, W-9 compliance, 1099 processing and contract compliance • Coordinating appropriate policies, procedures, and workflow for centralized Accounts Payable Department within the ERP system
  • Liaising with Material Management for contract development and payment processing within contracted terms
  • Ensuring accurate invoice processing and payment within Treasury guidelines while maintaining contracted terms and prompt payment discounts
  • Hiring, training, mentoring, supervising and continuous improvement of ERP skills for direct reports and subordinates
  • Implementing and maintaining practices to ensure compliance Internal Audit, State/Local and IRS guidelines; ensuring compliance within Corporate and Federal guidelines
  • Informing AP leadership of stakeholder non-compliance with standardized processes
  • Maintaining accurate documentation of invoices for processing
  • Coordinating payment processing of invoices in the form of checks; knowledge of EDI
  • Coordinating and reporting on AP testing that is required as part of new implementations, upgrades, or as otherwise directed
  • Maintains AP testing scripts and develops new scripts as needs are identified
  • Maintains a strong working relationship with all primary stakeholders
  • Monitors and reports on AP Representative processing statistics, and coaches employees accordingly
  • Maintains effective vendor relationships. Resolve requests regarding payments status for open invoices and statement resolution.
  • Establishes and distributes purchasing and expense reimbursement policies and approval limits, manages end-to-end issue handling, and administers PCard/TCard processes, including new card issuance, terminations, card declines, and aging.

QUALIFICATIONS & REQUIREMENTS:

  • Bachelor's degree in accounting, finance, management, or a related field.
  •  Minimum of three (3) years’ experience healthcare integrated accounting systems
  • Experience in leading and mentoring a team of staff members
  • Demonstrated Accounts Payable operational and management acumen within a large, complex corporate environment
  • Experience working within a demanding corporate environment with access to highly confidential and proprietary information
  • Proven track record of relationship building with both internal and external customers
  • Strong communication, organizational, planning, problem solving, technology, analytical, judgment and research skills
  • Proficient with Microsoft Office Suite, email, intranet, internet, HRIS/payroll and other systems

Work Schedule: Night shift

Work Setup: Hybrid